{"id":2464,"date":"2025-01-28T15:43:56","date_gmt":"2025-01-28T15:43:56","guid":{"rendered":"https:\/\/inclusivecultures.com\/blog\/?page_id=2464"},"modified":"2025-01-29T09:57:34","modified_gmt":"2025-01-29T09:57:34","slug":"retention-schedule","status":"publish","type":"page","link":"https:\/\/inclusivecultures.com\/blog\/retention-schedule\/","title":{"rendered":"Retention schedule"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">This retention schedule lists the time periods that we keep data for.  After this time the files are permanently deleted.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\">Type of record<\/th><th class=\"has-text-align-left\" data-align=\"left\">Retention period<\/th><th class=\"has-text-align-left\" data-align=\"left\">Reason<\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Video \/ audio calls and recordings<\/td><td class=\"has-text-align-left\" data-align=\"left\">120 days<\/td><td class=\"has-text-align-left\" data-align=\"left\">So we can enter into, or carry out a contract with our clients.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Records of meetings &amp; decisions with clients<\/td><td class=\"has-text-align-left\" data-align=\"left\">120 days<\/td><td class=\"has-text-align-left\" data-align=\"left\">So we can enter into, or carry out a contract with our clients.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Mailing lists<\/td><td class=\"has-text-align-left\" data-align=\"left\">24 months<\/td><td class=\"has-text-align-left\" data-align=\"left\">Analysis of potential clients and information updates \/ marketing or research purposes.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Website user journey information including IP address<\/td><td class=\"has-text-align-left\" data-align=\"left\">26 months<\/td><td class=\"has-text-align-left\" data-align=\"left\">Analysis of potential clients and information updates \/ marketing or research purposes.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Purchase orders \/  invoices and accounting records<\/td><td class=\"has-text-align-left\" data-align=\"left\">7 years<\/td><td class=\"has-text-align-left\" data-align=\"left\">To comply with legislation.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Client contact details including names, pronoun preferences, occupation and addresses<\/td><td class=\"has-text-align-left\" data-align=\"left\">10 years<\/td><td class=\"has-text-align-left\" data-align=\"left\">To comply with legislation. Enter into or carry out a contract with our clients. Follow up with clients. Research purposes.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Email correspondence<\/td><td class=\"has-text-align-left\" data-align=\"left\">10 years<\/td><td class=\"has-text-align-left\" data-align=\"left\">So we can enter into, or carry out a contract with our clients.<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>This retention schedule lists the time periods that we keep data for. After this time the files are permanently deleted. Type of record Retention period Reason Video \/ audio calls and recordings 120 days So we can enter into, or carry out a contract with our clients. Records of meetings &amp; decisions with clients 120 [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_monsterinsights_skip_tracking":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"class_list":["post-2464","page","type-page","status-publish","entry"],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 5.0.2 - aioseo.com -->\n\t<meta name=\"description\" content=\"This retention schedule lists the time periods that we keep data for. 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